Scan & Permission Requests

Researchers and visitors are welcome to request scanning services while researching in person or remotely. Review the below information to become familiar with our ability to provide various scanning services and at what cost. Begin your scan request by completing the form available at our Contact Archives & Special Collections page including information about your request including: the collection, the quality of scan requested, and when you need the scan by.

Low Resolution Scanning

The Archives offers low resolution scanning for remote reference access at no cost. All material from archival or special collections must be copied by Archives staff. Most scan requests can be completed at no cost, however cost may be considered depending on the size, material, and our ability to complete the request. Certain materials that are oversized or audiovisual may require payment. All low resolution scanning will be done in accordance with the University Libraries’ established rules and regulations.

All scans will be delivered via email or file transfer service.

High Resolution Scanning

Self-service scanning is not permitted for archival or manuscript collections. The Archives staff can provide high resolution digital copies of pictorial and printed material no larger than 35 x 24 inches. Scanned images can be up to 600 dpi for certain dimensions, in black and white or color, and in the image format of your choice (jpeg, tiff etc).

Videotape/Audiotape Reproduction

All audiovisual reproduction is completed and priced on a case by case basis depending on the equipment required and the potential need to consult with outside vendors. We hope to be provide as low-cost, if not no cost, for access to our audiovisual materials as possible.

Photographs While Researching

Photography is permitted and welcome while visiting the archives and special collections. All researchers are required to sign a duplication agreement. Photographs taken must be solely for the personal use of the individual requesting them.

All responsibility for possible infringement of copyright law as a result of reproduction and use of these materials is assumed by the applicant. The researcher assumes full responsibility for complying with laws of libel and literary property rights which may be involved in their use.

No materials belonging to Archives and Special Collections may be published or exhibited, in whole or in part, online or in print, without submitting a permission to publish form. Contact us at [email protected] for further information on receiving permissions to publish after consulting our Permission to Publish information below.

Licensing Fees

Our Permission to Publish contracts grant permission for one time, non-exclusive use of the material. Any different or subsequent use must be applied for in writing. Materials used for exhibition, publication, or broadcast must be credited to Northeastern University Archives and Special Collections. A fee may be charged for each commercial or for-profit use of photographic, audio-visual or any other graphic materials or images from the Northeastern University Archives and Special Collections.